Local Government Retention Schedules
WARNING: Unless these retention schedules have been adopted by your local government by filing a Declaration of Compliance (form SLR 508), the retention periods listed in the schedules may not be used for the destruction of your records.
Related:
Update 04/2019: We are no longer publishing webpage/html versions of the local retention schedules due to the lack of mobile accessibility and poor feasibility of formatting tables on webpages.
Tips: To share a record series, copy and paste rows from the Word doc into your message body, take a screenshot, or provide the page number to the person you're sharing with. Both PDF and Word formats are easy to search using the "Find" function (shorcut CTRL + F).
(Revised Third Edition) - Effective March 25, 2019
- Part 1: County Clerk as Clerk to Commissioners Court
- Part 2: County Clerk as Recorder
- Part 3: County Clerk as Clerk of County Court
- Part 4: Official Public Records of County Clerks
- Part 5: Records of the County Surveyor
- Part 6: Records of the County Superintendent of Schools
DC: Records of District Clerks
(Revised Third Edition) - Effective March 25, 2019
- Part 1: Civil Case Records
- Part 2: Tax Suit Records
- Part 3: Family Law Case Records
- Part 4: Juvenile Records
- Part 5: Criminal Case Records
- Part 6: Multi-Case/Multi-Court Records
- Part 7: Miscellaneous Court Records
- Part 8: Jury Records
- Part 9: Grand Jury Records
- Part 10: Naturalization Records
- Part 11: Administrative and Financial Records
- Part 12: Business and Professional Records
- Part 13: Miscellaneous Records
EL: Records of Elections and Voter Registration
(Revised Third Edition) - Effective September 3, 2014
- Part 1: Election Records
- Part 2: Records of Candidacy and Campaign Finance
- Part 3: Voter Registration Records
GR: Records Common to All Local Governments
(Revised Fifth Edition) - Effective April 17, 2016
- Part 1: Administrative Records
- Part 2: Financial Records
- Part 3: Personnel and Payroll Records
- Part 4: Support Services Records
- Part 5: Information Technology Records
HR: Records of Public Health Agencies
(Second Edition) - Effective April 3, 2011
- Part 1: Records Common to Public Health Agencies
- Part 2: Records of Local Public Health Authorities
- Part 3: Records of Local Public Hospitals
- Part 4: County Indigent Health Care Records
- Part 5: Animal Control and Health Records
- Part 6: Records of the County Inspector of Hides and Animals
JC: Records of Public Junior Colleges
(Second Edition) - Effective September 22, 2010
- Part 1: Admissions and Assessment Records
- Part 2: Academic Records
- Part 3: Financial Aid Records
- Part 4: Family Educational Rights and Privacy Act Records
- Part 5: Accreditation Records
- Part 6: Financial Records
- Part 7: Personnel Records
- Part 8: General Education Development (GED) Testing Records
- Part 9: Miscellaneous Records and Reports
- Part 10: Library and Museum Records
- Part 11: Campus Security Records
LC: Records of Justice and Municipal Courts
(Revised Third Edition) - Effective March 25, 2019
- Part 1: Civil and Criminal Records
- Part 2: Inquest Records
- Part 3: Vital Statistics Records
- Part 4: Miscellaneous Records
- Part 5: Juvenile Records
PS: Records of Public Safety Agencies (Police, Fire, EMS, ME, etc.)
(Revised Fourth Edition) - Effective March 25, 2019
- Part 1: Records Common to Public Safety Agencies
- Part 2: Law Enforcement Records
- Part 3: Records of County Medical Examiners
- Part 4: Records of Fire Fighting and Emergency Medical Service Agencies
- Part 5: Records of Community Supervision and Corrections (Adult Probation) Departments
- Part 6: Records of County, District and Criminal District Attorneys
PW: Records of Public Works and other Government Services
(Second Edition) - Effective April 3, 2011
- Part 1: General Records
- Part 2: Planning and Zoning Records
- Part 3: Building Permit and Inspection Records
- Part 4: Public Transportation and Engineering Records
- Part 5: Soil and Water Conservation Records
- Part 6: Agriculture Extension Agent Records
- Part 7: Environmental Hazards Records
- Part 8: Weights and Measures Records
- Part 9: Library and Museum Records
- Part 10: Parks and Recreation Records
- Part 11: Zoo Records
- Part 12: Public Broadcasting Records
- Part 13: Social Services Records
- Part 14: Veterans Service Officer Records
- Part 15: Gaming Records
- Part 16: Cemetery Records
- Part 17: County Historical Commission Records
- Part 18: Miscellaneous Records
SD: Records of Public School Districts
(Third Edition) - Effective May 23, 2018
- Part 1: Student Academic Records
- Part 2: Family Educational Rights and Privacy Act Records
- Part 3: Records of Special Populations and Services
- Part 4: Attendance Records
- Part 5: Student Health Records
- Part 6: Instruction and Grade Reporting Records
- Part 7: Discipline and Counseling Records
- Part 8: Adult and Vocational Education Records
- Part 9: Drivers Education Records
- Part 10: Accreditation Records
- Part 11: Food Service Records
- Part 12: Textbook Records
- Part 13: Transportation Records
- Part 14: School Safety Records
- Part 15: Financial Records
- Part 16: Personnel and Staffing Records
- Part 17: Miscellaneous Reports and Surveys
- Part 18: Miscellaneous Records
- Part 19: Library Records
TX: Records of Property Taxation
(Third Edition) - Effective April 3, 2011
- Part 1: Appraisal Records
- Part 2: Property Tax Collection Records
- Part 3: Motor Vehicle and Boat Licensing and Registration Records
- Part 4: Liquor Licensing Records
- Part 5: Occupation Tax Records
- Part 6: Miscellaneous Records of County Tax Assessor-Collectors
- Appendix
UT: Records of Utility Services
(Second Edition) - Effective April 3, 2011
- Part 1: General Records
- Part 2: Water and Wastewater
- Part 3: Solid Waste and Hazardous Waste Management Records
- Part 4: Electric Utility Records
- Part 5: Gas Utility Records
"Local government" means a county, including all district and precinct offices of a county, municipality, public school district, appraisal district, or any other special-purpose district or authority.
Can't find what you're looking for? Email slrminfo@tsl.texas.gov or call 512-463-7610.
