85955 Territorial Road

Eugene, Oregon 97402

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Meeting Minutes                                              September 12, 2011

Lorane Elementary                                               7:00 PM


6:00 PM       Executive Session (Session under the authority of ORS 192-660) (1) Personnel (2) Negotiations


                  Meeting was called to order by the Board Chair, Dean Livelybrooks.  Directors Jeff Ramp, Darren Willits, Troy Wilson and Doug Perry.  Staff present: Superintendent, Susan Nakaba, District Service Manager, Lee Ann, and Principal, Ron Osibov.  Patrons: Lil Thompson, Mary HouleŇ, Leon HouleŇ, Vicki Simonsen, Margot Rawlinson, Blackhorse Shasta, Loyd Fultz, Connie Loveall, Lorena Mitchell, Daren HouleŇ, Bob Drullinger, Trish Matchulat, Georgann Squire and Kyle Rolnick.


                  II       Agenda Review


                  III      Public Comment on Non Agenda Items


                  The board received a small presentation from Blackhorse Shasta regarding Circle of Children Village School. He talked to the board and patrons regarding what type of programs they offer, and mainly wanted to get the word out that they were open, that they are not a charter school and are also looking for volunteers interested.


                  Vicki Simonsen wanted to let the board know positive feedback regarding the move from Lorane Elementary to Applegate Elementary.  Her children were adjusting well an although she has one child in the large 5th grade class, she felt he was already excelling and did not want to see the class split up.


                  Darin HouleŇ, ASB representative spoke to the board regarding the project ASB is working on which is to replace the posts and cable fencing around the high school.  Funding would cover various stages of the project and that the students would start to do the work with the help of Maintenance Supervisor, Mike Proffitt.


                  Principal, Ron Osibov spoke to the board regarding Brain Based Physical Activity and the morning Team Activity.  Due to the large 5th grade class at Applegate, involved staff were working on issues surrounding a large class, such as breakouts, space and student academic concerns.  More information to follow as time progresses.


                  Students at CMD/CHS have settled into this years schedule and working towards placing all students in necessary classes.  See submitted schedule


                  Superintendent, Susan Nakaba spoke to the board regarding the various grants, and the progress of the Last Mile Grant.  She informed the board of the PirateŇs Cove and how it is going.   (See attached report)


                  Board Director Jeff Ramp, presented a new board member video from the OSBA, which was very informative to all present as to the duties of the board.


                  V       Consent Agenda


a)             Action Items


Moved by Darren Willits, seconded by Troy Wilson and carried 5-0 to accept the action items, August 8, 2011 Board Meeting Minutes, August 2011 District Check Register.


b)            Coaching Stipend/2011-2012


Moved by Jeff Ramp, seconded by Darren Willits and carried 5-0 to accept the following coaching stipends for 2011/2012 as listed below.


o   Football Coach, Brian Brands-$3,000.00

o   Asst Football Coach- Bert Harrison $1,500.00

o   Volleyball Coach-Michele Kau $4,006.48

o   Track/C.C. Coach-Steve Grube $7,423.34

o   MS Football Coach- Troy Jentzsch $500.00

o   MS Volleyball Coach- Kayla Pinson $500.00



c)             Classified Contract


Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to accept the Contract between the OSEA Classified Union and the CAL School District #66 for July 2011 through June 2014.


d)            Technology Director-Resignation


Moved by Darren Willits, seconded by Doug Perry and carried 5-0 to accept the resignation submitted to the board by Ken Hamilton.


e)            Confidential District Secretary


Moved by Jeff Ramp, seconded by Troy Wilson and carried 5-0 to increase the duties of the District Secretary which would include Student Data Base duties formerly handled by the Technology Director.  This position will not be recognized as a union position with the Classified Union.


VI      Discussion Items:


v AD Position would be paid out per season with a review of the Athletic accounts prior to the Spring Season.  Discussion was held regard the best source to use for identifying the actual cost per sport.

v First Reading of Board Policy on the District Calendar format to coincide with 4J and the U of O during major holidays and breaks

v 4 Day work week committee to consist of 1 Board member,  Certified staff members one from each site, 2 classified staff members one from each site, and 2 parents.


VII     Information Items:


»  Next Board Meeting October 10, 2011 Crow High School, 7:00 PM

»  OSBA Regional Meeting October 3rd, 2011


Meeting adjourned at 9:28 PM