85955 Territorial Road

Eugene, Oregon 97402

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Meeting Minutes                                              November 14, 2011

Crow High School                                                7:00 PM


6:00 PM       Executive Session (Session under the authority of ORS 192-660) (1) Personnel (2) Negotiations


                  Meeting was called to order by Board Chair, Dean Livelybrooks.  Directors present Jeff Ramp, Darren Willits, Troy Wilson, and Doug Perry. Staff Present: Superintendent, Susan Nakaba, District Service Manager, Lee Ann Hartwig, Jodi Perry, Carol May, Loyd Fultz, Tara Wigle, Kristin Schwin, Kristi Larsen, Pam Kersgaard, Kyle Rolnick,Linda Lay, Daniel Lay, and Lindsey Wickwire.



                  II       Agenda Review


                  III      Public Comment on Non Agenda Items


                  IV      Reports


a)    No Student representatives at this issue but concerns regarding students chewing tobacco was discussed.

b)   Principal, Ron Osibov was not available due to illness so Superintendent, Susan Nakaba read RonÕs reports.  Discussion was held at this time regarding the large 5th grade class and the need to address how to best serve the students.  After discussion with parents in attendance and with the board and attending administration it was decided to split the class, utilize the same teachers to keep unity with the students and place Tami Bloom as a long term sub for the remainder of the school year.


Moved by Doug Perry, seconded by Darren Willits and carried 4-0-1 Dean Livelybrooks opposed to split the 5th grade class for the remainder of the year.  Effective November 28, 2011 using a long term sub.  Preference to Tami Bloom current student teacher to keep unity with the students and current teaching staff.



c)    Superintendent, Susan Nakaba spoke to the board regarding the Core State Standards that will need to be implicated in 2014/2015

d)   Board Chair, Dean Livelybrooks, spoke to the board and patrons regarding hearing back from Ann Summers and the districts adoption of ÒTeam TimeÓ at the elementary.  It seems to have taken off and is going well.  Jeff Ramp, spoke regarding his decision to go back to OSAA with Billy Anderson, Athletic Director for the district to drop back down to a 1A. It is believed this would help with injuries and also support teams who have trouble fielding a sport due to turnout and injuries.


V       Action Items


a)             Consent Agenda


Moved by Jeff Ramp, seconded by Troy Wilson and carried 5-0 to accept the October 10, 2011 regular Board Meeting Minutes and the October 2011 check register as submitted to the board.


b)            Retirement Notices


Moved by Jeff Ramp, seconded by Darren Willits and carried 5-0 to accept with deep regret the retirements of two great staff members and teachers Joan Norris and Robin Chinburg. 


c)             Certified Salary Appendix


Moved by Jeff Ramp, seconded by Doug Perry, and carried 5-0 to accept the revised Extra Duty Contract Appendix for the Certified staff contract as submitted.


d)            Complaint Letter


Moved by Jeff Ramp, seconded by Darren Willits, and carried 5-0 to accept the complaint letter from Teri Hamilton, and to take no further action on the complaint.

                  VI      Discussion Items:


1.      Donations- Jeff Ramp spoke to the board regarding the recent conversations with Mark Clarkson and his desire to donate to the school district is some capacity.  Jeff met with various venders and is gathering information to seek costs for Artificial Turf for the football field, Track expenditure, bleacher, roof repairs, etc. so that a rough idea of costs could be accumulated for Mark Clarkson on these items.


2.      Discussion was held regarding the insert for the Lorane PTO to be put in the district newsletter and when this could occur.



                  VII     Information Items:


¯  December Board Meeting, Lorane Elementary 7:00 PM

¯  December 15, 2011 CHS/CMS Concert

¯  December 20, Applegate Winter Dinner Concert

¯  Board Picture was taken



Meeting adjourned at 9:32 PM