85955 Territorial Road

Eugene, Oregon 97402

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Board Meeting Minutes                                                                      June 11, 2012

Lorane Elementary                                                                                7:00 PM


6:30 PM          Executive Session (Session under the authority of ORS 192-660) (1) Personnel (2) Negotiations (3) Legal


                        Meeting was called to order by Board Chair, Dean Livelybrooks at 7:10 PM.  Directors present: Darren Willits, Jeff Ramp, Doug Perry and Troy Wilson.  Staff Present: Superintendent, Dr. Eileen Palmer, District Service Mgr. Lee Ann Hartwig Absent, Ron Osibov.  Patrons: Billy Anderson, Brenda & Scott Bentley, Kathy Drullinger, Linda Wickwire, Tom Giesen, Mary Houle, Jeannie Doughty, Kyle Rolnick, Rob Herbison, Tara Wigle, Eric Johnson, and Connie Loveall.


7:10 PM          Budget Meeting 2012/2013


                        Board Chair, Dean Livelybrooks opened the meeting up for discussion.  No public Comment.


                        Moved by Jeff Ramp seconded by Darren Willits and carried 5-0, to accept the 2012/2013 Budget as approved and submitted to the Board


                        Meeting Adjourned at 7:12 PM


7:12 PM          Supplemental Budget 2011/2012


                        Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to accept the Supplemental Budget for 2011/2012 as submitted by Dave Standridge, Business Manager.



7:15 PM          Regular Board Meeting


                        II         Agenda Review


                        III       Public Comment on Non Agenda Items


Rob Herbison asked about elementary assignments and Superintendent Palmer stated that all current elementary teachers have been informed of their assignments for 2012/2013.  Lorane PTO had their Spring Fling on the June 9, 2012 and the VOICE Car Show will be held June 23rd.  Brenda and Scott Bentley as the board about Lorane Elementary and their concerns to it closure.  Board Chair Dean Livelybrooks, stated the decision has been made to close Lorane Elementary and no further discussion was held regarding this issue.


                        IV        Reports

a)              Student Body Representative-None at this time

b)             Principal, Ron Osibov-None at this time out ill.  Billy Anderson was present and informed the board that no ejections occurred for the 2011/2012 school year.  And that the board should recognize graduating students Laura Grube and Riley Engels for their Athletic accomplishments.

c)              Superintendent, Dr. Eileen Palmer spoke to the board regarding the Achievement Compact currently being worked on.  Math scores will be addressed in 2012/2013 Graduation was June 8, 2012 and the district has a wonderful student population.  8th Grade Recognition was held on June 13th and the Budget is over in Personnel for the year.


V          Action Items:


a)              Consent Agenda


  Approval of Budget Minutes May 17, 2012, Board Meeting Minutes May 14, 2012 and Special Board Meeting Minutes May 24, 2012.

  Approval of District Check Register May 2012


Moved by Jeff Ramp, seconded by Darren Willits and carried 5-0 to accept the Consent Agenda items listed above as submitted.


b)             Approval of District Organizational Chart for 2012/2013


1)     Dave Standridge- Business Manager/Deputy Clerk.

2)     Lee Ann Hartwig and Mike Proffitt/ Asbestos Management.

3)     Superintendent, Dr. Eileen Palmer, School Principal Ron Osibov, District Service Manager, Lee Ann Hartwig, Maintenance Supervisor, Mike Proffitt, Donna Willits, District Secretary, designated as Supervisory, Confidential and or Administrative employees to be exclusive from the bargaining units.

4)     Joe Richards of Luvaas, Cobb, Richards and Frasier, PC-Contracted Legal Council.

5)     Superintendent, Eileen Palmer and Dave Standridge be authorized signatures for all the district accounts.  If one of these persons is not available the board chair is authorized as the second signer.

6)     Superintendent, Dr. Eileen Palmer is authorized to apply for federal, state, regional and private grants that may benefit the school district to obtaining state and federal surplus properties.

7)     Newspaper of record- Register Guard.

8)     Insurance of record-PACE

9)     Dave Standridge is authorized to make interfund loans from the general funds as needed to be repaid by the end of the subsequent fiscal year June 30, 2013

10)  US Bank, Siuslaw Valley Bank, and the local government Investment Pool be depositories for school funds.

11)  Auditor firm for the district for 2012/2013 Pauley- Rogers and Company.


Moved by Darren Willits seconded by Doug Perry and carried 5-0 to accept the District Organizational Chart for 2012/2013 as presented above to the board.


c)              OSEA Checking Account-Barbara Jeanie Doughty Secretary/Treasure


Moved by Jeff Ramp, seconded by Troy Wilson and carried 5-0 to allow the Local Chapter 45 union open and account under the umbrella of the districts checking accounts.


d)             Election of Board Chair and Vice Chair for 2012/2013


Moved by Doug Perry, seconded by Jeff Ramp and carried 5-0 the nomination of Dean Livelybrooks as Chair and Darren Willits as Vice Chair for the 2012/2013 school Board.


e)              Contract Renewals/Approvals


Moved by Darren Willits, seconded by Jeff Ramp and carried 5-0 to accept the Administrative Staff Licensed/Non Licensed contracts for 2012/2013


  Maintenance Supervisor-Mike Proffitt-260 Days

  District Service Manager-Lee Ann Hartwig-260 Days

  District Secretary- Donna Willits- 190 Days

  Principal- Ron Osibov- 230 Days



f)               Approval of Extra Duty/Extended Contracts for 2012/2013


o   Brian Brands                 Football Coach             3,000.00

o   Bert Harrison                Asst Football Coach      1,500.00

o   Michele Kau                  Volleyball Coach                       4,006.48

o                                       MS Volleyball Coach         500.00

o   Steve Grube                 Cross Country              3,522.10

o   Steve Grube                 Head Track Coach        4,052.91

o   Ethan Thom                  MS Track Coach                          500.00

o   Michele Kau                  Track Assistant              1,500.00

o                                       Boys V. Basketball         3,000.00

o   Ricky Scott                   Girls V. Basketball          3,000.00

o   Kim Wilson                    Jr. Class Advisor                       1,066.77

o   Sean Bradshaw             Jr. Class Advisor                       1,066.77

o   Billy Anderson              Athletic Director                        12,000.00

o   Pat Dixon                      Music Programs                        3,214.00


Moved by Jeff Ramp, seconded by Doug Perry, and carried 4-0-1 Troy Wilson abstained to accept the above Extra/Extended Duty Contracts for 2012/2013 as submitted to the board.


            VI        Discussion Items:


       Lorane Site, Research will begin to the ownership and title of the property.

       July 2012 Board Meeting-No meeting will be scheduled until August 2012.  Next meeting will be August 13, 2012.

       Achievement Compact will continue to evolve more update later.

       Sports fees for Crow High School and Crow Middle School


Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to accept the reduction of Sports Fees by $25.00 per sport reflecting $100.00 for high school sports fees and $75.00 for middle school fees.


            VII      Information Items:


o   In-service August 28, 29, and 30th 2012

o   School Resumes September 4, 2012



Meeting Adjourned at: 9:31 pm