85955 Territorial Road

Eugene, Oregon 97402

541/935-2100 Fax 541/935-6107


Meeting Minutes                                              December 12, 2011

Lorane Elementary                                               7:00 PM


6:30 PM     Executive Session (Session under the authority of ORS 12-660) (1) Personnel


                  Meeting was called to order by Board Chair, Dean Livelybrooks at 7:03 PM.  Directors present: Jeff Ramp, Darren Willits, Troy Wilson and Doug Perry.  Staff Present: Superintendent, Susan Nakaba, Principal, Ron Osibov, District Service Mgr. Lee Ann Hartwig.  Patrons: Tara Wigle, Stephanie Wigle, Sharon Kester, Kathy Drullinger, Bob Drullinger, Vicki Simonsen, Mary Houle, Kari Shafer, Candy Middaugh, Trish Matchulat, Connie Lowell, Kyle Rolnick and Pam Kersgaard.


                  II       Agenda Review


                  III      Public Comment on Non Agenda Items


Stephanie Wigle, Student Representative for the Phada Rough requested support and permission from the board to have a group of the girls from PR weed the flowers at Applegate Elementary when the weather permitted.  The board was grateful for the support as looked forward to seeing the end results.


Katherine Drullinger addressed the board regarding the Lorane School.                                                                                 1st question:  Is the school open or closed?  The board stated the school is currently open with zero enrollments.


2nd question:   They are currently working on opening a Charter school and they want to use Lorane Elementary as the Charter School.  Board Chair Dean Livelybrooks, stated at this time he was not prepared to answer her question about Lorane Elementary being used as a Charter School. 


Katherine stated they had confirmed and signed on the doted line 30 students who would be attending the Charter School.


Discussion was held regarding the CAL district currently working with RDI to evaluate and determine the future of the district, the buildings and students.  The board invited all patrons interested to step up and work with the board and RDI to be part of the decisions.  No one spoke up about wanting to be on the committee at this time.



                  IV      Reports


a)    ASB Advisor, Mary Houle spoke to the board regarding the student bodys recent project of replacing the posts and wire that fences the high school and middle school.  They have completed phase one of the fencing with the exception of 2 post holes that cant be dug with a shovel.  They are hoping to start phase 2 of the project the weekend of the Martin Luther King Holiday (January 16, 2012).

b)   Principal, Ron Osibov, was ill during the Sports Banquets but noted that in his absent AD Billy Anderson took care of the Banquets.  Ron noted the Wrestling program is doing well, and are currently selling tickets for 10.00 each to win a half of beef donated by Will and Tracy Schwartz.  As part of the PBIS program the elementary students eligible were able to go to Skate World as a reward for positive behaviors.

c)    Superintendent, Susan Nakaba spoke to the board regarding the enrollment cap that has been being discussed with other Superintendents at the ESD Superintendent meetings.  This decision would need to be done in March 2012.

d)   Board Chair, Dean Livelybrooks, addressed the districts recent audit and the need to approve it by the board.  There were no outstanding problems with the audit and overall it looked very good.


V       Action Items:


a)             Consent Agenda


  Approval of Board Minutes November 14, 2011

  Approval of District Check Register November 2011


Moved by Darren Willits, seconded by  Troy Wilson and carried 5-0 to accept the November 2011 Regular Board Meeting, and the November 2011 Check Register with noted conflicts on items #45 and #77.,


b)            OSBA ELECTIONS


Resolution #1 Board not in favor of overriding Legislature policies.


Resolution #2 Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to support the seats of Lori Adams and Franchesca Johnson.



c)             Tom Giesen Letter –Regarding grant to review Territorial Hwy Widening.


Moved by Jeff Ramp, seconded by Darren Willits and carried 5-0 to support and write letter in support of grant to review widening Territorial Hwy.


d)            CAL AUDIT REPORT


Moved by Doug Perry, seconded by Troy Wilson and carried 5-0 to accept the June 2011 CAL Audit as submitted by Pauly, Rogers and Company.


VI      Discussion Items


      Work Session date set for January 7, 2012 9:00 AM at Crow High School

      Site Council update-  Jeff Ramp reported council is working and reviewing with other districts the 4 day work week, pros/cons to such a plan.

      OSAA Report-Jeff Ramp reported that both he and Billy Anderson went to the OSAA meeting December 5, 2011 and that the district will again based on enrollment be 1A league.  Jeff also stated that with open enrollment coming in 2012/2013 we should make sure to take into consideration the impact on sports programs if we have to go back up to 2A due to enrollment.


VII     Information Items:


  December 15, Winter Program for CHS/CMS at Applegate

  December 20, Winter Program and Dinner for Applegate

  Winter Break begins December 23-January 9, 2012

  January 9, 2012 Board Meeting at Crow High School 7:00 PM

  Budget Committee will be looking for 1 to 2 new members



Meeting Adjourned at 9:00 PM


Board went back into Executive Session regarding Personnel Issue.