85955 Territorial Road

Eugene, Oregon 97402

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Board Minutes                                                     August 8, 2011

Applegate Elementary                                          7:00 PM



6:30 PM       Executive Session (Session under the authority of ORS 192-660) (1) Personnel (2) Negotiations


                  Meeting was called to order by Board Chair Dean Livelybrooks.  Present were directors Jeff Ramp, Troy Wilson, Darren Willits and Doug Perry.  Staff present: Superintendent, Susan Nakaba, District Service Manager, Lee Ann Hartwig, Principal Ron Osibov and Loyd Fultz.


                  I        Call to Order/Flag Salute


                  II       Agenda Review


                  III     Public Comment on Non-Agenda Items- None at this time


                  IV      Reports


a)             No Student Reports at this time

b)            Principal Ron Osibov (see submitted report)

c)             Superintendent Susan Nakaba spoke regarding the recent funding information and how it impacts the district financially.  Currently the Rural Arts Reading camp is underway with approximately 20/25 students attending.

d)            Board Chair, Dean Livelybrooks spoke regarding Board Long term configuration of the district. 






                  V       Consent Agenda


a)             Action Items


o   Approval of Board Minutes July 18, 2011

o   Approval of District Check Register July 2011


Moved by Jeff Ramp, seconded by Darren Willits and carried 5-0 to accept the above Action Items, July 18, 2011, Board Minutes and the July 2011 Check
Register as submitted to the Board.  The following expenditures #25, #26, #40, and #43 were noted as conflicts of interest to directors Darren Willits, Doug Perry and Jeff Ramp.




o   Directors Darren Willits and Troy Wilson would be working with Superintendent, Susan Nakaba once a week on various board concerns.  Meetings would be scheduled around 4:30 weekly based on schedules of the above.


VI      Discussion Items:


¯  Update to board regarding the wrong date on the 2011/2012 Calendar.  Alerting the board of the date change from October 7th to October 14th as the actual state in-service date.

¯  Discussion was held regarding holding a board retreat.  Discussion was held to have it in October on a Sunday with lunch or dinner provided.  Date not yet set.  Board to get back with dates that work for them.

¯  District Site Council- A committee is currently being set up.

¯  Ron and Susan would be working on their Organizational Charts

¯  Jeff would continue to research the 4 day school week and get back to the board regarding pros and cons.

¯  Board discussed Board Goals and the long range configuration of the district.



Director Jeff Ramp would be getting back to the board regarding 4 day school week and the advantages and disadvantages.  Director Troy Wilson would contact OSU regarding construction related questions if any building would occur.  Director Doug Perry would find out bond dates and time lines required to go out for a bond.  Director Darren Willits would be contacting the Ford Foundation to find out how to establish formats and committees to begin once the board reaches a decision as to what the districts long term future would look like.  Director, Jeff Ramp would be contacting the OSBA for information related to the districts desire to consolidate on one site if this decision was made.


VII     Information Items:


o   October Board Retreat Date to be confirmed

o   Next Board meeting at Lorane September 12, 2011, 7:00 PM

o   Organizational Charts for Superintendent and Principal


Meeting Adjourned at 9:21 PM