85955 Territorial Road

Eugene, Oregon 97402

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Board Meeting Minutes                                                                      April 8, 2013

Crow High School                                                                                7:00 PM



6:30 PM            Executive Session (Session under the authority of ORS 192-660) (1) Legal (2) Personnel/Bargaining (3) Real Estate/ Lorane Elementary


                        Meeting was called to order by Board Chair, Dean Livelybrooks at 7:10 PM.  Directors present were: Darren Willits, Troy Wilson, Doug Perry and Jeff Ramp.

                        Staff present: Superintendent, Eileen Palmer, Principal, Ron Osibov, and District Service Mgr. Lee Ann Hartwig.  Patrons: Gary Thompson, Lil Thompson, Kyle Rolnick, Margaret McNutt, Beth Robinson and Marissa Cooper.


                        II         Agenda Review- No additional changes to agenda


                        III        Public Comment on Non Agenda items from the public.


                        Beth Robinson, asked that some one contact Jim Bailer from the fire department regarding the water tank that is housed on the Lorane Property.  Jeff Ramp stated he would contact him since Troy and Jeff our on the Facilities committee.


                        IV         Reports:


                        Principal, Ron Osibov spoke to the board regarding the teacher and administer evaluation Design Team and the continued meetings they are having regarding designing the new evaluations required by the state.  Ron is also sent out a survey to secondary teachers regarding class offerings for 2013/2014 and how best to serve the students with the certified staff, retirements and budget limitations will be part of this procedure as well.


                        Superintendent, Eileen Palmer spoke to the board regarding the on going work on the fuel tanks at Lorane Elementary.


                        Board Chair, Dean Livelybrooks, spoke to the board regarding the possible placement of a Slinky Seismic meter being placed at the high school.  Conversation was held regarding the summer OSBA conference held in Bend in July.


                        Director, Jeff Ramp spoke to the board that he and Troy would be having information at the next board meeting regarding the Facilities Goal they are working on.





                        V          Action Items:


                                    a)         Consent Agenda


                        Moved by Darren Willits, seconded by Doug Perry and carried 5-0 to accept the March 2011, 2013 Board Meeting Minutes, and the March 2013 Check Register as submitted to the board.


b)             Budget Committee-Member update


Moved by Jeff Ramp, seconded by Darren Willits, and carried 5-0 to accept the Budget Committee members for 2013/2014.  Patrick Dearth, Kyle Rolnick, Robert Herbert, Don Gleason, and Steve Wickwire.


c)              Lorane Tanks


Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to accept the proposal from Stayton Construction to begin the removal of the 3 underground fuel tanks at Lorane Elementary.


VI         Discussion Items:


1)              Notice of Retirement-Trish Matchulat


The board recognized the support and long term employment of Trish for the CAL School District.


2)              Building Rentals (Facilities Use)


Discussion was held regarding starting to charge a fee for use of our buildings, and determining and amount as well as who should be charged.  Jeff Ramp

will be speaking with Fern Ridge to see what fees if any they charge TSP for use of their facilities.  This will be an ongoing discussion to be determined for next year.



Meeting Adjourned at 8:14 PM