85955 Territorial Road

Eugene, Oregon 97402

541/935-2100 Fax 541/935-6107



Board Meeting Minutes                                                                                                                             November 12, 2013

Crow High School                                                                                                                                            7:00 PM


6:30 PM                 Executive Session (Session under the authority of ORS 192-660)  (1) Personnel (2) Negotiations (3) Legal


                                    Meeting was called to order by Board Chair, Dean Livelybrooks at 7:01 PM.  Present were Directors, Jeff Ramp, Doug Perry, Troy Wilson and Austin Bloom.  Staff Presents: Superintendent, Aaron Brown, 7/12 Principal, Carla DeShaw, District Service Mgr., Lee Ann Hartwig.  Patrons: Gary Thompson, Meghan Knettle, Samantha Clemow, Mariah Knettle, Marissa McNutt, Cooper and Kyle Rolnick.


                                    II               Agenda Review


                                    III              Public Comment on Non Agenda Items:


                                    Linda Ackridge spoke to the board regarding the high school not allowing students to wear sweat shirts with the hoods up.  Principal Deshaw informed her that they are allowed to wear the hoods up except in class.  Also if a student have IEP or 504 plan that identifies their need to have a hoody or hat exceptions would be made. 


                                    IV              Reports:


                                    Student Representatives, Samantha Clemow, Mariah Knettles and Meghan Knettles spoke to the board regarding the recent Homecoming week and that the students had a good time dunking the Principal.  They are working on planting a Memorial Tree with daffodils around it.  Currently ASB is working to decide what their next school project should be.  The Middle school girls Volleyball was undefeated and the Cross Country team went to state.


                                    Principal, Carla DeShaw is currently working on the Teacher Evaluations and has approximately 50% of certified goals turned in.  She is currently doing informal observations.  She is working on Administrative Goals, Student Achievement Compact.  As one of the principals she is working to reduce staff absentees.  PBIS assemblies are being held quarterly and each quarter is a clean slate for students.  Open House was a success with at least 60% parental attendance.


Superintendent/Principal, Aaron Brown spoke to the board regarding the district enrollment, facilities, policy updates and the evaluation process currently being done for staff.


Board Chair, Dean Livelybrooks reported on the current Seismic meter that is currently recording activity at this time at the high school.           


                  V               Action Items:


a)     Consent Agenda


Moved by Jeff Ramp, seconded by Troy Wilson and carried 5-0 to accept the October 14, 2013 regular Board Meeting Minutes and the October 2013 District check register as amended.


b)     Policy Review


Moved by Jeff Ramp, seconded by Doug Perry and carried 5-0 to accept the decision of the Superintendent, Aaron Brown to go over budget in the Board of Education area of the budget to update the districts policies with OSBA.


c)     Job Descriptions:


Moved by Jeff Ramp, seconded by Austin Bloom and carried 5-0 to accept the revised and updated Job Descriptions for CAL School District as submitted to the board.


d)     Approval of Certified Contract:


Currently tabled until MOA is received from OEA/LUBC


e)     Designated Classified Bargaining Session:


Jeff Ramp and Austin Bloom will be on the Classified Bargaining Committee

Dean Livelybrooks and Troy Wilson will be on the Certified Bargaining Committee

Doug Perry will be an alternate if needed.


                  VI              Discussion Items:  


The following items were discussed Local Option Levy should be done either in May or November to avoid the double majority vote.  SuperintendentŐs Evaluation and having a work session to go over it Monday November 25, 6:00 PM. R.F.P. draft for the Lorane Elementary property is still being developed with a committee consisting of 4 or 5 members.  Construction bond through Cool Schools is being researched more information to come.


Further discussion was heard regarding Board meeting dates and making sure public was aware of date changes.  Beth Robinson was discussed as the contact for the Lorane Patrons, Reader Board and District Buzz would also be used. 


                  VII            Items for Next Agenda:


á       Further update on Superintendent Evaluation more to come after work session November 25, 2013.

á       Update on R.F.P.


Meeting Adjourned at 9:09 pm